Colorado Hunter Jumper Association Bylaws
CHARTERED: September 3, 1963
Amended December 2023
CHARTERED: September 3, 1963
Amended December 2023
The name of this organization shall be the Colorado Hunter Jumper Association, Inc. (“CHJA”)
CHJA’s purposes are:
A member in good standing (hereafter referred to as member) shall be identified as:
Individuals not in good standing may not participate as exhibitors, owners or trainers at any CHJA approved show. Points will not accumulate while not in good standing.
Dues for each type of membership are determined by the CHJA Board of Directors. Information regarding current dues can be found on the membership application blank or is available from the Membership Chairman. CHJA dues are payable by December 1st of each year. The postmarked date of receipt of bona fide funds in the office of the Membership Chairman or other designated representative shall determine the official date and time of membership.
The Membership Directory is published on the CHJA Web Site. Members may opt not to be listed in the Directory. The Directory is updated continuously beginning December 1 of each year as membership renewals are received.
Membership privileges for all except Outreach Members:
Membership privileges for Outreach Members:
There shall be an annual meeting of CHJA Members each year, on such date, time and place as shall be determined by the Board of Directors. Notice of the annual meeting shall be delivered to the general membership four weeks prior to the designated date.
Special meetings may be called by the president, or if requested, by ten percent of the general membership by written request to the Secretary. Ten days written notice must be given to the membership by the Secretary prior to the special meeting. Ten percent of the general membership must be present at the meeting to constitute a quorum.
Voting on issues shall be by ballot. Proxy voting is not allowed.
The Nominating Committee shall consist of Board members (excluding the president) who are serving the first year of their two year term. A request for nominations shall be published on the CHJA Web Site three months prior to the nomination deadline.
The committee shall recommend to the Board of Directors candidates for election who are currently Adult CHJA members in good standing and have been since April 15 of the preceding year. The Committee shall recommend a sufficient number of candidates to fill Board vacancies. It is the Nominating Committee’s responsibility to include any member recommended by a general member. The slate of candidates shall be received by the general membership four weeks prior to the designated close of balloting.
The business of CHJA shall be managed by the Board of Directors, which shall exercise all of the powers of the Association, except as otherwise provided by statute or by the Articles of Incorporation.
The Board of Directors shall consist of eleven persons elected to that post by the general membership. Each board member must be a resident of Colorado and must be a CHJA member for the length of his or her term. The term of each board member shall be two years. In order to provide for a carryover of experienced Board members, six board members shall be elected in odd numbered years and five board members shall be elected in even numbered years, or a sufficient number to fill board vacancies. Persons holding CHJA Paid Positions may not serve on the Board of Directors. This does not preclude the board from offering a financial honorarium to board members who provide volunteer services of an exceptional nature.
Proviso: The seven board members elected in 2022 will finish their two-year terms. In 2023, six board members will be elected to serve 2023-2025, bringing the size of the board down to thirteen. In 2024, five board members will be elected to serve 2024-2026, which will result in an eleven-member board.
CHJA Board Members are required to:
In addition to the functions and duties customarily performed by a corporate Board of directors, and other duties as these bylaws may prescribe, the following specific functions are delegated to the Board.
Board meetings may be called by the President, who shall instruct the Secretary to forward notice of such meetings, along with the minutes of the last meeting to each Board member no more than a week after the previous adjourned meeting. The President may call a special or emergency board meeting at any time upon notice to each board member. Any three board members may request that a meeting be called by the President, who shall call the meeting as quickly as possible. Board meetings may be conducted by conference call. Meetings of the board are open to all CHJA members in good standing. Non-members may attend board meetings as a guest of a board member. Anyone wishing to present an issue at a board meeting must notify the President. Only directors may vote at board meetings. The President may close board meetings if deemed necessary.
A majority of Directors of the Board must be present to constitute a quorum. A majority vote of the Directors present at a meeting in which a quorum exists shall be deemed sufficient to sanction the legitimate business and affairs of the Association, with the exception of changes, additions or deletions of rules, specifications or bylaws which must receive a two- thirds vote of the Directors present at a meeting in which a quorum exists.
Any board member missing more than one planned meeting per year shall be subject to review and possible dismissal by the board. The board member will be notified by the secretary if he/she has been dismissed. Vacancies on the board shall be filled by the alternate receiving the highest number of votes from the previous election’s vote tally. This person will complete the term of the person vacating the position. Any board member being removed from the board for any reason will not be able to run for the board for one full year.
There shall be an Executive Committee of the board composed of the officers who shall have all the powers of the board to transact business between board meetings. Such transactions shall be reported at the next regular board meeting.
The officers of CHJA shall be President, Vice-President, Secretary and Treasurer. Officers shall be elected by the Board of Directors from among the Board Members at the first regular Board meeting after the adjournment of the annual meeting. Voting shall be by secret ballot.
The President shall:
The Vice-President shall:
The Secretary shall:
The Treasurer shall:
Any position which becomes vacant may be filled by a special election at the next regular or special Board meeting.
All outgoing officers shall ensure the orderly transfer of their duties, responsibilities, records and documents to their successors within 30 days.
CHJA shall indemnify, to the extent permitted by law, any person who is or was a director, officer, agent, fiduciary or employee of CHJA against any claim, liability or expense arising against or incurred by such persons as a result of actions reasonably taken at the direction of CHJA. CHJA shall further have the authority to the fullest extent permitted by law to indemnify its directors, officers, agents, fiduciaries or employees against any claim, liability or expense arising against or incurred by them in all other circumstances and to maintain insurance providing such indemnification. No director, officer, agent, fiduciary or employee of CHJA shall have any personal liability for monetary damages to CHJA except that this provision shall not eliminate or limit the liability of said director, officer, agent, fiduciary or employee to CHJA for monetary damages for (I) any breach of their duty to loyalty to CHJA, (II) acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law, or (III) any transaction from which said person derives an improper personal benefit.
Any repeal or modification of the foregoing provisions of this article for indemnification or advancement of expenses shall not affect adversely any right or protection stated in such provisions with respect to any act or omission occurring prior to the time of such repeal or modification. If any provision of this article or any part thereof shall be held to be prohibited by or invalid under applicable law, such provision or part thereof shall be deemed amended to accomplish the objectives of the provision or part thereof as originally written to the fullest extent permitted by law and all other provisions or parts shall remain in full force and effect.
The CHJA Board of Directors shall be responsible to secure insurance for Directors’ and Officers’ liability coverage for the purpose of indemnification of the individuals and the non-profit corporation. The process for securing the coverage will be to appoint an investigative person or a committee to interview at least three insurance agents, report their findings to the Board and then put the chosen policy into effect by the first day of the policy year.
Committees may be created by the Board to serve specific purposes. Committee members and chairman may be non-Board members as well as Board members but must be CHJA members in good standing. Each committee chairman shall provide the Board of Directors with a written report of his activities and accomplishments at the December meeting.
The Board of Directors may contract with individuals to accomplish duties on behalf of the association. The duties of the individuals will be determined by the Board and set forth in writing. If a position is available, the position description and amount to be paid shall be posted on the CHJA web site.
The rules contained in the current edition of Robert’s Rules of Order shall govern the proceedings of CHJA meetings in all cases to which it is applicable.
These Bylaws may be amended at any regular or special meeting of the Board of Directors in which a quorum exists by a two-thirds vote of the Directors present provided that at least seven days previous notice has been given to each Director. A roll call vote may be requested by any member present at the meeting. The general membership shall be notified of all amendments to the Bylaws within 45 days of passage.
Any member wishing to propose an amendment to the Bylaws must present a petition for same to the Board. The petition must contain the signatures of at least ten percent of the general membership. If validated by the Rules and Specs Chair and the Parliamentarian, the amendment(s) shall be submitted to the Board for vote A two-thirds vote of the Directors present at a meeting in which a quorum exists shall adopt the amendment.(s). A roll call vote may be requested by any member present at the meeting. The general membership shall be notified of the amendment(s) within 45 days of passage.
CHJA rules may be amended as follows:
The Board of Directors may entertain extraordinary rule proposals at any time, provided: