The responsibilities of the Bookkeeper are to ensure proper and timely financial reporting, depositing of cash, payment of bills, reconciliation of bank accounts and assistance of tax filings. Additionally, this position works with the Treasurer to oversee budgeting and financial forecasting, working with committee chairs to understand the income and expenses of the various event and assisting the Board of Directors with financial recommendations that are used to make strategic decisions. This position typically requires on average about 10-15 hours per month with significantly more at year end and during medal finals.
Specific duties include:
- Timely depositing of cash received
- Timely payment of invoices
- Billing various members and sponsors as needed per events
- Monthly reconciliation of bank accounts
- Monthly reconciliation of PayPal account
- Prepare and distribute 1099s annually
- Assist Treasurer with annual budget
- Follow up on delinquent Accounts Receivable
- Follow up on NSF checks and work with membership secretary to place account in poor standing if not resolved timely
- Work with committee chairs to make strategic decisions regarding financial activity of event(s)
- Attend monthly board meetings
- Knowledge of accounting software, specifically QuickBooks Online, to download transactions account to account and class.
Hourly rate in the range $25-$40/hour.
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